Overview of the Application Process for a Letter of Permission

The information in this section applies to you if you are going to be recommended by a Superintendent of Schools, an Independent School Authority, or a First Nations Council who wishes to employ you for a specific position.

Note: The Teacher Regulation Branch is moving to only accepting applications for teacher certification through the secure Applicants' Area of our website. This change will benefit you as an applicant because you will be able to receive updates about the status of your application and monitor its progress online. The online application process improves the security of your information and the service we are able to provide you.

How to apply for a Letter of Permission through the Teacher Regulation Branch

  1. Create an account in the Applicants' Area. You will then receive an email with instructions on how to activate your account.
  2. Follow the instructions on how to activate your account, and then log into the Applicants' Area.
  3. After you have entered the Applicants' Area, download the Letter of Permission (LOP) application form provided in the menu.
  4. Complete the LOP application form. Make sure to list all your academic credentials and all post-secondary institutions you have attended in the Academic Qualifications section. This will avoid delays later in the process. Be sure to consent to a criminal record check.
  5. Upload your completed LOP application form in the area provided in the Applicants' Area. If any information is missing, you will be prompted to complete or correct the information on the form. When the form is complete, you can submit your application and pay the application fee through the Applicants' Area.
  6. Review the Application Documents that will need to be provided as part of your application. Ask the applicable institutions and individuals to complete and send the relevant documents directly to us. For example, all your post-secondary institutions must send us your official university transcripts, and your character references must send us the Confidential Character Reference Forms. If these documents arrive at the Teacher Regulation Branch before your application, we will keep them and add them to your file when we receive your application.
  7. Wait for an email from us, which will arrive within five to seven business days after we receive your application. We will create a file for you and place it in a queue based on the date we received it. The email confirms that we have received your application and will give you a file number.
  8. Note that documents will arrive for your file at different times from different sources. We will add each document to your file as it arrives (as long as it is properly identified with your full name).
  9. Please be patient as we review all files according to the date we receive them. Once an evaluator has reviewed your file, we will send you an email indicating any missing documents. At this point, you will be able to track in the Applicants' Area which documents are outstanding.

How long will the application process take?

Once we have received all of the necessary documents for your application, it generally takes us two to four weeks to review your application.

What are the possible outcomes of our evaluation?

Your application may result in qualifying you for a Letter of Permission. These are restricted to the subject area and/or grade level to which the school posted the teaching position and for which they recommended you for. If you are eligible we will issue your LOP and mail it to your address on file.

Alternatively, you may be ineligible for an LOP. This means that you do not qualify for a Letter of Permission.

How to find out the status of your application

Once your file has been evaluated, we will send you an email with further information. You can then enter the Applicants' Area to track your status and check which documents are outstanding.

Tips about the Application Process

  • Make sure all of the documents you submit are complete and clear.
  • As soon as possible, contact the institutions and individuals that need to send documents directly to us. This is the most time-consuming part of the application process. Follow up with the institutions and/or individuals to make sure your documents have been sent.
  • Please be patient and prepared for the unexpected. Sometimes documents fail to arrive or more information is needed.

The Freedom of Information and Protection of Privacy Act (FOIPPA) and the Teachers Act

The information we collect as part of the application is in compliance with FOIPPA. The Teachers Act authorizes our collection of the personal information we request. Please contact our office if you have questions about the information we request.

Download the applications and forms for certification: