Once you have submitted your application through the
Applicants' Area, there are various supporting documents that will
need to be submitted to support your application. This page describes the documents
that we require and tells you how to complete and submit them.
You will notice that some of the documents need to be notarized. A notarized copy
is a photocopy of a document on which a notary public or lawyer states in writing
that it is "a true copy of the original" and signs the copy. Anyone who holds current,
valid certification with the BC Ministry of Education can also notarize your documents.
On the photocopy, he or she must include his or her full name, certificate number
Application for Teacher's Certificate of Qualification (COQ)
You must complete all sections of the COQ application form, available in the
Applicants' Area. Please pay particular attention to the Academic
Qualifications section by making sure you list all of your post-secondary institutions
and awards. We will only accept the application if you answer all of the Personal
Information questions and if you name and date the Declaration of Professional Commitment.
Consent to a Criminal Record Check
Consent to a Criminal Record Check is included in the application form and submitted
to us with your application. We will forward your information to the Criminal Records
Review Program of the Ministry of Justice and, in turn, they will return the results
directly to us. Once you become certified, you will need to undergo a criminal record
check every five years.
Having a criminal record does not automatically make you ineligible for a certificate.
However, you may be ineligible for a certificate if you make false statements or
if you do not tell us about a criminal record. If necessary, we may ask you to complete
an additional criminal record check so we can review all the details related to
Criminal record check results are confidential. We cannot accept previous criminal
record checks you have completed, and we cannot provide you with a copy of the results
of this criminal record check.
Statement(s) of Professional Standing
A Statement of Professional Standing is a document that states you are a teacher
in good standing and that your teaching certificate has never been revoked, cancelled
or suspended for any disciplinary reasons. This document usually comes from the
government authority that certifies teachers in a specific jurisdiction. All Statements
of Professional Standing must be sent directly* to us. We must receive Statement(s)
of Professional Standing from:
- The education authority in the province where you completed your teacher education
This is necessary whether or not you have taught in that province as it confirms
that the program you completed qualified you to teach in the public school system.
- The education authorities in all jurisdictions where you have held or currently
hold a teaching certificate.
This is necessary even if you have never used your certificate to teach in that
jurisdiction and even if the certificate has expired.
- The education authorities in all jurisdictions where you have taught.
You must also request a Statement of Professional Standing from all jurisdictions
where you have taught. This includes jurisdictions where you taught without registering
with the government education authority. In this case, you need to ask the employing
school(s) or school district(s) to write a letter of standing for you. The letter
needs to state the basis upon which you were hired (i.e. your degree or your certification
elsewhere). It must also state that you maintained good standing throughout your
* If you hold a teaching certificate from Ontario (Canada), we will obtain the information
we require regarding your certificate directly from the website of the Ontario College
Verification of Employment
We require verification of your teaching experience for each year of the last 10
years. If you have not taught within the last 10 years, please provide verification
of your teaching experience for the last 20 years.
You can provide us with verification of your experience in one of the following
Download the Verification of Employment form from our website, complete
the "information for certified teacher" section and ask your employer(s) to complete
the rest of the form
- Ask your employer(s) to send us a letter that clearly states the period(s) of your
employment and the position(s) you held.
- Provide us with letters that you already have. They need to confirm when you were
employed and what you were teaching.
The verification must indicate whether you worked full-time, part-time, and/or as
a teacher-on-call. If you have taught part-time and/or as a teacher-on-call, we
need the percentage of full-time or number of days you taught each year.
If you only have student teaching experience, you do not need to submit a verification
of employment document unless we specifically request it.
If you have not held a teaching position within the last five years, please provide
a brief description of your work history since you last taught.
We can accept these documents by mail or fax
or email (email@example.com).
Please ask the principal, vice-principal or supervisor of your most recent teaching
experience to complete the
Assessment Form. It may be easiest for your supervisor to print the
form directly from the forms and publications section of our website. He or she
can then complete the form and mail or fax it to us or scan and email it to firstname.lastname@example.org.
A faxed or emailed Assessment Form must include the school stamp or seal on the
If you only have student teaching experience, please send us a copy of all your
final practicum reports (from the faculty and school associates) instead of the
Assessment Form. If you have not taught in the last 10 years, please send us a copy
of your last teaching report.
If you are unable to provide an Assessment Form, please send us a written explanation
and we will tell you of an acceptable alternative.
Official transcripts of all other post-secondary studies
We must receive official transcripts from all of the post-secondary institutions
that you have attended. You need to ask each of the other post-secondary institutions,
including trades training institutions, that you have attended to mail your official
transcripts directly to us. We do not accept transcripts by fax or email. We do not
accept transcripts submitted by applicants even if they are in sealed envelopes
or notarized. This includes transcripts for:
- all coursework for your degree(s) including courses transferred from any exchange
- all transferred courses, including Advanced Placement and International Baccalaureate
- courses that were required for admission to your teacher education program
- Collège d'enseignement général et professionnel (CEGEP)
- all trades training institutions that you have attended (BCIT, VCC, TRU)
Transcripts should list each course you took at that institution, along with:
- the dates of enrolment
- the grades you received
- the credit granted (or number of lecture hours completed) for each course.
If the official transcripts do not include all of this information, we may ask you
to have the post-secondary institution send us an outline or syllabus of the academic
program you completed, including lecture hours and courses completed.
We cannot evaluate your credentials if you have not yet completed your teacher education
program. Please continue with the application process, but do not arrange to send
us official transcripts until:
- you have completed your program and your transcript shows the award of the degree,
diploma or certificate, and
- you have qualified for certification in the province where you are completing your
If transcripts arrive in languages other than English or French, we will send a
copy to you for translation. All translations must be made according to our
Some transcripts from post-secondary institutions outside of Canada do not indicate
the awarding of a degree or qualification. If this is the case with any of your
transcripts, you must send us a notarized copy of your degree or diploma. You can
also ask the post-secondary institution to send us a letter stating the qualification
they have awarded you.
Secondary school graduation diploma
If you completed your secondary schooling outside of North America, you need to
submit a notarized copy of your final secondary school diploma or certificate. If
your diploma or certificate is not available, we will accept a letter from the secondary
school you attended stating that you completed your studies. O-level and A-level
certificates will meet this requirement. If you completed your secondary schooling
within North America, you do not need to provide us with a notarized copy of your
diploma or certificate.
Confidential Character Reference for Authorization to Teach in British Columbia
Your application must include two
character reference forms. You will need to complete and submit page
1 of the form. You will also need to ask two people acting as your references (your
referees) who have known you for at least two years to complete page 2 and submit
the forms directly to us. Your referees do not need to have observed you in any
teaching capacity. However, we will not accept forms completed by referees that
are too closely related to you, such as relatives, partners, spouses or equivalents.
We do not accept letters of recommendation as a substitute for the character reference
We require legal identification for all names appearing on the documents you submit
as part of your application. We will only use your legal name on your certificate.
We will not issue you a certificate that includes names for which official documentation
does not exist. We require one of the following as a primary identification document:
Birth certificate: We require a notarized copy of your birth certificate.
If you were born in Canada and you do not have a birth certificate, you must obtain
a replacement from the Vital Statistics department in the province where you were
born. Send us a notarized copy of the replacement certificate.
Statutory declaration: If you were born outside of Canada and you do not
have a birth certificate, you must have a notary public or lawyer prepare a statutory
declaration in which you swear to the following:
- your date of birth
- your full name at birth
- your birthplace
- that you do not have a birth certificate.
You must attach a notarized copy of your passport, permanent residents card, or
a Canadian citizenship card to the statutory declaration.
We also require the following, if they apply to you:
Marriage certificate: If you changed your surname as a result of marriage,
you must include a notarized copy of your marriage certificate.
Divorce certificate: If you are divorced and cannot provide a marriage certificate
as proof of a current or previous surname, you must send us a notarized copy of
the divorce certificate.
Change of name certificate: If you changed your name for reasons other than
marriage or divorce, you must send us a notarized copy of an official change of
name certificate, permanent residents or Canadian citizenship card.
Language proficiency results
Teachers in BC must be able to communicate clearly and proficiently in English and/or
French. If you have completed any part of your post-secondary education in a country
where the only official language is not English or French, we require results from
an acceptable language proficiency test.
Official results of this test must be sent directly to us from the testing agency.
Please have the results sent to us as soon as they are available, whether or not
you passed the test. Without this item, we cannot proceed with our evaluation or
inform you of any other requirements you may need to complete before qualifying
Additional Documents for Trades Teachers
If you have a recognized trade qualification, 5 or more years of journeyperson,
and/or trades teaching experience in the last 10 years, and you completed a teacher
education program with a trade as your teachable subject, you may be eligible for
the Trades Certificate. You
will be required to submit the following documents:
Verification of Journeyperson Experience
We require verification of your journeyperson and/or trades teaching experience
since obtaining your trades qualification (Red Seal, Certificate of Qualification,
Journeyman Certificate, etc.). Submit a copy of a signed letter on company letterhead
- Your years of employment as a journeyperson/trades teacher and whether you were
full-time or part-time. If you have taught part-time, we need the percentage of
full-time or number of days you were employed each year.
- The nature of your employment, such as trades teacher, journeyperson, etc.
Trades Qualification Verification
You must send a notarized copy of your trades qualification (Red Seal, Certificate
of Qualification, Journeyman Certificate, etc.). You can also ask the awarding institution
(BCITA, Ontario College of Trades, etc.) to send us a letter stating the qualification
and the date they awarded it to you.
You must include a non-refundable application fee with your application. We will
not evaluate your application or assign you a file number until you have paid the